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Project Support Coordinator


This is a permanent, full time role working 35 hours per week on a shift system.  Sifts are either 8.30am until 4.30pm or 9.30am until 5.30pm with an hour for lunch, Monday to Friday.  You would also be required to participate in the on-call rota for one weekend out of every four as things stand. 

Please also note that this role is based at Fairoaks Airfield in Woking (GU24 8HU) which has no public transport links, so a driving licence and a vehicle would be essential for anyone applying.  

What you will be doing: 

- Scheduling consultant engagements

- Supporting mainly projects for the Ministry of Defence which includes comprehensive logistics and administration to be provided within the required timeline

- Liaising with consultants to ensure accurate diary input is replicated on business control systems e.g.  scheduling tool, CRM 

- Building strong service relationships with internal and external clients, providing effective and efficient support to all 

- Managing an efficient travel process for our consultants– arranging hotel bookings, travel tickets and arranging and chasing visa applications

- Supporting the project(s) closure process, liaising with the Programm Manager regarding Invoicing accurately and post project completion feedback & certification

- Supporting reception duties (where required) ensuring a world-class first point of contact 

- Upholding the key values of Baines Simmons ensuring a positive and lasting impact is made on every contact

- Undertaking general administrative or ad-hoc duties as directed by Management

- Taking responsibility for the on call ‘duty manager’ role in conjunction with the rota (currently one weekend in four) 

What we are looking for:

- Experience in an administrative, office-based role 

- Excellent written and verbal communication skills

- Good computer skills with good working knowledge or Microsoft programmes including Outlook, Word, Excel and SharePoint, and CRM system

- Excellent organisation skills

- Excellent attention to details

- An ability to cope well with varying demands on your time in a pressured environment

- An enthusiastic and friendly attitude 

- An ability to think on ones feet and problem solve under pressure 

- Flexibility to participate in the shifts and on call rota      

- A driving licence and vehicle in order to get to and from the office

What we offer:

- Competitive salary 

- Generous holiday entitlement

- Pension 

- Private Healthcare 

- A friendly and challenging working environment 

- Discounts and cashback on hundreds of retailers and service providers

- Free fruit and hot drinks 

- Cycle to work Scheme 

- Free parking   

VacancyId 3070
Location Fairoaks Airfield, Woking
Department Baines Simmons
Closing date 01/04/2019 00:00:00
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