Operations Administrator Advert

We are looking for a dynamic, proactive and practical Operations Administrator to join our friendly Gatwick based office for a maternity contract of between 12-18 months, Starting as soon as possible.   You will provide day-to-day operational support to the Operations Manager and the wider business and to be a pivotal, highly available point of contact within our head office.  

What you will be doing: 

- Ensuring the smooth running of the Head Office and being highly available as a contact point during working hours Monday to Friday

- Supporting the General Manager with the running of the operation from Gatwick

- Ensuring company, staff and vehicle records are up to date and accurate

- Managing our fleet of company vehicles including noting location, tracking mileage, organising tax, insurance and fuel requirements

- Managing and controlling monthly field / site reporting

- Supporting and query resolution for 90+ remote workers

- Overseeing and managing the company central email accounts

- Corresponding and managing external agencies, e.g. insurers, suppliers, etc.

- Managing diaries, controlling future delivery of key tasks, meetings and events

- Taking responsibility for processing all incoming and outgoing mail

- Providing finance support, including processing company credit cards

- Secretarial duties and maintenance of filing and records 

 - Assisting HR with processing starters and leavers 

- Assisting with annual BSI audits to gain accreditation for these standards

- Managing the Integrated Management System including Health and Safety, Environmental and Quality standards

What we are looking for: 

- A flexible approach to work 

- Excellent attention to detail 

- Excellent organization skills 

- Excellent communication skills

- Excellent prioritisation skills 

- An ability to work well under pressure with varying demands on your time 

- Proficiency and working knowledge of Microsoft Office Word, Outlook and Excel 

- A proactive and practical approach when solving and answering queries

- Previous experience in a health and safety role would be highly desirable  

- Previous experience in an office management role with remote workforce preferable

Working with us: 

Air Partner is one of the world’s leading air charter Companies with over 55 years of aviation experience. We service many different sectors and expertly co-ordinate thousands of individually tailored flights including private jets for CEO’s and celebrities, passenger aircraft charter for conferences, orchestras and product launches and freighters moving anything from general supplies to military vehicles.   

With the business skyline changing faster than ever before we operate in a fast paced, intensely competitive sales environment which is challenging and not for the faint hearted! We are based in modern cutting-edge offices close to Gatwick airport with regular train services to The City and South Coast. Our culture is professional and fun, and we recognise that our brokers play a vital role in defining our clients’ experience of Air Partner. With this in mind, our team is highly valued both internally and externally and this is recognised by the lucrative compensation packages and ongoing career development that we offer.   

- A competitive basic salary 

- A pension Scheme 

- A gym wellbeing allowance  

- Generous holiday entitlement

- Money off and cash back offers on hundreds of retailers and service providers 

- Key training, mentoring and ongoing support & development

- A fun and friendly working environment within an “open-door” office atmosphere                                              

VacancyId 3068
Location Crawley, Gatwick
Department Operations
Closing date 16/04/2019 00:00:00
Email To melissa.mckinley@airpartner.com